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ACADEMIC DEFINITIONS AND PROCEDURES

THE SEMESTER HOUR

The semester hour is the basic unit of credit awarded for progress toward a degree. Gardner-Webb University defines a semester hour as a reasonable approximation of the student learning outcomes that can be achieved in the context of a course which requires 42-45 hours of student work including both contact time between student and faculty and the student’s independent work. While hours of work and contact time can provide guidance in the establishment of semester hour equivalencies, it is understood that the student achievement associated with semester hours can only be measured adequately in terms of documented qualitative and quantitative outcomes. The successful completion of a semester hour will always take into consideration expectations based on degree level, discipline, the type of learning experience (e.g., didactic, clinical, practica or internships), and the mode of delivery (e.g., face-to-face or online). This definition is a minimum standard that does not restrict faculty from setting a higher standard that requires more student work per credit hour. This policy defines a semester hour at Gardner-Webb University in accordance with applicable federal regulations.

 

CLASSIFICATION

Classifications are made at the beginning of the academic year in August or at the time of the student’s enrollment.

 

A sophomore must have removed all entrance conditions and have completed 30 semester hours of work toward a degree.

 

A junior must have completed 60 semester hours, and a senior, 90 semester hours of credit toward a degree.

 

Special students include all persons enrolled at the University who are not seeking a degree.

 

COURSE LOAD

The unit of credit at Gardner-Webb University is the semester hour. A student is considered full-time if enrolled for 12 semester hours or more. The normal load is 16 semester hours. However, any student in good standing may take up to a maximum of 21.5 semester hours.  The approval of Educational Policies and Standards Committee and the endorsement of the student's advisor and Chair of the Department/Dean of the School are required to exceed 21.5 semester hours. In the case of student athletics, the approval of the Assistant Athletic Director for Academic Services is also required.  The course load appeal form should be submitted to the EPSC Chair.  Electronic submission of the form and all supporting documents is recommended.  A paper submission should include the original plus three copies. There are additional tuition charges when exceeding more than 18 hours per semester.

 

No boarding student may be enrolled for fewer than 12 semester hours at any time during a semester unless given prior permission by the Office of Residence Life.

 

The normal load for each term of summer school is 6 semester hours or a 4-semester-hour laboratory course plus one 3-semester-hour course.

 

COURSE REGISTRATION

Students register for classes online through MyWebb according to the posted schedule on the official Academic Calendar. Before registration, each student should consult with his or her academic adviser on course selection, General Studies requirements, major requirements and other degree requirements. However, it is the responsibility of the student, not the academic adviser, to ensure that all University graduation requirements are met. A student will not receive credit for any course for which registration has not been completed.

 

AUDITING COURSES

With the approval of the course professor, any Gardner-Webb University student may audit a course for a nominal charge. An Audit form must be completed and filed with the Registrar’s Office prior to the end of the Drop/Add period (first week of classes). Area residents not desiring credit may audit a course for a nominal charge provided an application is filed with the Admissions Office.

 

ADMINISTRATIVE CHANGES IN CLASS AND SCHEDULE

The University reserves the right to cancel or discontinue any course because of insufficient enrollment or for other valid reasons. In order to assure quality instruction, the University reserves the right to close registration when the maximum enrollment has been reached, or to make changes in the schedule and/or faculty when necessary.

 

ADDING, DROPPING, AND WITHDRAWING FROM COURSES

The student’s schedule may be adjusted by adding and dropping courses with the approval of the academic adviser one week from the beginning of the fall or spring semester. Check the Academic Calendar for dates. Courses that are officially dropped by a student do not appear on a student’s transcript. If a student does not officially drop a class but never attends the class, a grade of @W will appear on the student’s transcript.

 

After the first week of classes, any official withdrawal from a class must be done by the student through the Registrar’s office. When a student officially withdraws from a course, a grade of “W’’ (withdrew) is recorded during the first four weeks of the fall and spring semesters, or during the first week of a summer term. After this period a “WP” (withdrew passing) or “WF” (withdrew failing) is assigned by the professor based upon an assessment of the student’s work to date in the course. No hours attempted are recorded for “W’’ and “WP” grades. Check the Academic Calendar for dates.

 

The last day for withdrawing from an individual course is four weeks after mid-term or a date not to exceed 75% of the course. Check the Academic Calendar for dates. After this date only a complete withdrawal from school will be processed.

 

GRADES AND REPORTS

GRADING SYSTEM AND QUALITY POINTS

 

Graduation is dependent upon quality as well as upon quantity of work done.

 

A student earns quality points as well as semester hours credit if the level of performance does not fall below that of “D-”.

 

Letter grades are assigned. They are interpreted in the table below, with the quality points for each hour of credit shown at the right.

 

GradesHours Attempted Per Credit HourQuality Points Per Credit Hour
A+14
A14
A-13.67
B+13.33
B13
B-12.67
C+12.33
C12
C-11.67
D+11.33
D11
D-1.67
F10
FX- Failure for Academic Dishonesty10
FD- Dimensions Failure00
P- Passing (With Approval)00
I- Incomplete10
IN- Incomplete (With Approval)00
W- Withdrew00
WP- Withdrew Passing00
WF- Withdrew Failing10
@F- Administrative Failure10
@W- Administrative Withdrawal (Student never attended)00
NG- No Grade Reported00
TR- Transfer HoursHours Credit OnlyHours Credit Only
CR- Credit HoursHours Credit OnlyHours Credit Only
AU- Auditor00
E- Course Repeated00
I- Later or Higher Attempt Computed According to Grade1Multiplied by quality points For final grade

 

NOTATIONS ON TRANSCRIPTS

E- Course Excluded from GPA 
I - Course Included in GPA
(Located to the right side of the quality points
of the course)
1 Multiplied by quality points for final grade
 

An “I” grade may be assigned only when a small amount of coursework (i.e., test, project, research paper, or final exam) is not complete. The reason for the incomplete work must be of a serious nature and must be beyond the student’s control. The assigning of an “I” grade must be accompanied by the completion of an “I” grade contract, with one copy given to the student, one kept on file by the professor, and one submitted to the Office of Associate Provosts within seven days after grades are submitted. The final date for completion of coursework and removal of an “I” grade can be no later than 90 days after the last day of the term in which the “I” grade was assigned; otherwise the incomplete grade will be changed to a grade of “F” by the Registrar’s Office.

 

An “IN” is assigned to a student involved in an internship or other multisemester course structures in which the final assessment cannot be determined by the end point of the registered term. The student has a maximum deadline of the end of the following semester to complete the course work (this may vary by program in the graduate schools); otherwise the incomplete grade will be automatically changed to an “F” by the Registrar’s Office. While in effect, the “IN” will have no negative bearing on the student’s semester and cumulative grade-point average.

 

A “W” will be assigned when a student withdraws from a course during the first four weeks of the semester. After the first four weeks of the semester, a “WF” or “WP” is assigned by the professor based upon the professor’s assessment of the student’s work at the date of withdrawal.

 

A student who withdraws from a course after the drop/add period must withdraw directly through the Registrar’s Office. The student is responsible for carrying out the withdrawal and must secure written documentation of the withdrawal. A student who calls the Registrar’s Office to withdraw from a course should request that documentation be sent to him or her by hard copy in the mail or by email.

 

The last date for withdrawing from an individual course will be four weeks after mid-term or a date not to exceed 75% of the course (including summer school). The only courses which will be dropped after this date are those which a student drops when withdrawing from school.

 

Once a grade has been submitted to the Registrar, it cannot be changed except in the event of a clerical error or an error in calculation, or as a result of an academic appeal (see the section below titled “Academic Appeals”). Unless a grade of “I” or “IN” has been assigned, a professor cannot accept coursework from a student after a grade has been submitted.

 

Under no circumstances will a grade be changed, after having been reported to the Registrar, without the approval of the appropriate Associate Provost.

 

GRADE POINT AVERAGE

The student’s general academic performance is indicated by both a semester and a cumulative grade-point average. This figure is determined by dividing attempted semester hours into earned quality points. Both values are calculated based only on academic work completed at Gardner-Webb.

 

GRADE REPORTS

Each student receives a course grade at the end of the semester. Final grades can be accessed by going online at mywebb.gardner-webb.edu.

 

TRANSCRIPTS OF STUDENT RECORDS

Requests for copies of a student’s record should be made to the Office of the Registrar. All transcripts will reflect the student’s complete academic record. No transcripts will be issued without the written authorization of the student. No transcript will be issued for a student who has a financial obligation to the University.

 

 

HONORS AND AWARDS

SEMESTER HONORS

Two lists of honor students are posted each semester:

 

1. Dean’s List: Students enrolled for a minimum of 12 hours and fewer than 15 must have a 4.0 Gardner-Webb Grade Point Average, and students taking 15 hours or more must have a 3.7 or better with no grade below “C” (2.00).

 

2. Honor Roll: Students enrolled for a minimum of 12 hours and fewer than 15 must have a 3.5 Gardner-Webb Grade Point Average with no grade below “C” (2.00), and students taking 15 or more hours must have a 3.2 but less than a 3.7 with no grade below “C” (2.00).

 

ANNUAL AWARDS

Annual awards are made to outstanding students in many individual disciplines, and the student with the highest academic record in each of the four classes receives an award. Senior awards are made at each Commencement. Other class awards are made at Fall Convocation.


The Senior Scholastic Award is presented at each undergraduate Commencement.  It is presented to the senior who has the highest Gardner-Webb University GPA, in most cases the GWU GPA is 4.000.  When there is more than one graduating senior that has the highest GPA, the true overall GPA is used to determine the award winner, functioning as a tie-breaker.  This calculation includes transfer work averaged in with all work at GWU.


The Most Outstanding Male Graduate Award is endowed by Dr. John Roberts of Greenville, SC. Dr. Roberts received the award when he graduated from Gardner-Webb in 1949. The award perpetuates the memory of Professor J. D. Huggins, the first principal of the Boiling Springs High School. The award recognizes scholarship and participation in University activities.

 

The Most Outstanding Female Graduate Award is provided by Mrs. Bonnie R. Price in memory of Miss Etta L. Curtis. The award recognizes scholarship and participation in University activities.

 

The winners of these awards are selected by the faculty.

 

GRADUATION HONORS

To be considered for baccalaureate honors, a graduating student must complete a minimum of 64 hours at Gardner-Webb University, and his or her GPA for that work taken here must merit honors.

 

Those in the graduating class with a GPA of 3.8 or above will receive honors.  Those with a 3.8-3.89 will receive cum laude.  Those with a 3.9-3.94 will receive magna cum laude.  Those with a 3.95-4.0 will receive summa cum laude. 

 

Associate degree students whose overall GPA and Gardner-Webb GPA are 3.2 or more are designated as Honor Students.

 

HONORS PROGRAM GRADUATION RECOGNITIONS

Gardner-Webb University provides a comprehensive Honors Program to nurture academically qualified students in all majors. Emphasis is placed on Honors classes, leadership through their academic and co-curricular accomplishments, preparation for graduate school, and special activities. Students who participate in the Honors Program, complete a minimum of 24 semester hours of Honors courses, and receive the recommendation of the Honors faculty will receive “Honors Program” recognition during commencement exercises.