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Academic Policies

ACADEMIC APPEALS POLICY

A student who has a question about an academic decision should consult the University official responsible for the decision. If the matter is not resolved to the student's satisfaction, the student may appeal in the following order to the next highest level in the appropriate chain of responsibility: professor, department chair or dean, Associate Provost, and the Educational Policies and Standards Committee (EPSC). Decisions of the EPSC are final and cannot be further appealed. Except for grade appeals, the student must make all appeals in writing on his or her own behalf no more than eighteen months after the date of the decision being appealed.


A student who has a question about a grade should consult the professor as soon as possible. A student who believes a grade to be inaccurate or unfair may appeal to the professor, department chair or dean, and the Educational Policies and Standards Committee, in that order. Decisions of the EPSC are final and cannot be further appealed. The last date to initiate a grade appeal is the end of the next fall or spring semester. Email notification of approved and processed grade changes will be sent to the student, the professor, and the advisor.


Academic Appeal Filing Forms may be obtained from Registrar Services (Dover Campus Center, Phone: (704) 406-4260). The appeal document should include the student's local or permanent address, University email address, student ID number, and a current phone number where he or she may be reached. All appeals should be signed and dated. Appeals made on behalf of the student by another party (e.g. faculty, official of the institution, another student, or a parent) will be dismissed. Supporting documentation submitted by a member of the faculty or administration to augment or clarify the student's appeal is welcome and will be given full consideration.


ACADEMIC STANDING AND RETENTION STANDARDS POLICY

Students once admitted to the University who meet all requirements for continuing enrollment are considered members of the student body. However, it is the policy of the University to require each registered student to annually reaffirm the desire and intention to retain membership in the student body. Completing or updating a Housing or Commuter Contract is required during the Spring Semester. Advance deposits are required each semester as indicated in the financial section.


Standards for acceptable academic progress at Gardner-Webb University are set to assist students in assessing the quality of their performance. Academic probation and suspension are used to alert students to potentially serious academic difficulty in their progress toward degrees.


Students are placed on academic probation as a warning that their academic performance is below the minimum level expected of students in their class. If the student’s academic performance fails to reach the minimum standard for continued enrollment in the ensuing semester, he/she will be suspended from the University.


Students will be placed on probation when their Gardner-Webb grade point average falls below the minimum standards listed below:


Freshmen 0 to 29 hours 1.5


Sophomores 30 to 59 hours 1.7


Juniors 60 to 89 hours 1.9


Seniors 90 hours and above 2.0


A student placed on academic probation remains on probation for the entire semester and may not register for more than 15.5 credit hours during any semester while on probation. In order to be removed from academic probation, the student’s Gardner-Webb GPA must return to the appropriate minimum standard. If the student fails to bring the grade point average to a satisfactory level during the probationary semester but the semester’s GPA is at or above the minimum required, probation will be continued for another semester.


If at any time while on academic probation the student’s semester GPA and Gardner-Webb GPA fall below the minimum requirement, the student will be suspended for one semester. After the one-semester suspension a student desiring readmission must submit a formal application for readmission. If approved, the student may register for classes and will be automatically placed on academic probation.


Should a second or third academic suspension occur (even if the first or second suspension is waived on appeal), the student must remain out for at least two semesters. After a two-semester suspension from the University, the student must submit a formal application for readmission. If approved, the student may register for classes and will be automatically placed on academic probation.


Readmission requires the approval of the Readmission Committee. Students suspended from the University are not automatically reinstated upon reapplication. A student who wishes to appeal the denial of reinstatement may do so through a written appeal to the Provost. A student who wishes to appeal being placed on academic probation or suspension may do so through the Office of the Provost. Suspensions that are waived on appeal are still noted on the student’s academic transcript.


All full-time students are eligible to represent the institution in all extracurricular activities, unless prohibited for disciplinary reasons. Students on either academic or disciplinary suspension are not allowed to participate in dramatic, musical, athletic, or other practice sessions since they are not to represent the University or participate in the public performance of such events.


Summer study at Gardner-Webb University may be used to improve one’s academic standing. A student’s academic standing can be affected as a result of summer school enrollment. Students who are on academic probation or suspension may not use study at another institution to improve their Gardner-Webb academic standing.

See “Readmission of Former Students” – for policies concerning students seeking readmission after leaving Gardner-Webb University while on probation or suspension.


ACADEMIC RENEWAL POLICY

The purpose of the academic renewal policy is to allow students who have done poorly during past enrollment at the University to start anew and have a chance to complete their undergraduate degree at the University. To be eligible for academic renewal, a student must not have been enrolled at Gardner-Webb for the previous four years prior to applying for readmission nor have received Academic Renewal previously. For students who have attempted more than 64 semester hours of work at Gardner-Webb, only the first 64 hours are eligible for academic renewal. All of the eligible hours must be considered; a student may not choose the hours to which this policy applies. Only Gardner-Webb credit hours are eligible for academic renewal. Coursework at another institution must be treated according to the current transfer credit policies.


A student who is accepted under the Academic Renewal provision is considered in good academic standing and is eligible for all academic awards and honors. All transfer work from other institutions will be considered for credit, even if the course is a repeat of a course in which the student earned a D or F at Gardner-Webb. A student who is admitted under Academic Renewal may have a career total of six repeat courses. This number does not include courses repeated prior to the student’s admission under Academic Renewal for which they do not receive credit upon their readmission to the University or courses repeated at other institutions.


Under this policy, all eligible Gardner-Webb University hours will be treated as transfer credit, i.e. grades of C or better will be given credit, but not counted in the Grade Point Average (GPA). Grades below C will not be counted as hours earned or in the GPA, with the exception of FX grades. FX grades will remain on the student’s records and count in the GPA. All GWU semester hours approved for academic renewal will be treated as transfer credit for determining academic awards.


The GWU Readmission Committee will consider a student for academic renewal when reviewing an application for readmission. Any student who applies for readmission and is eligible for academic renewal may request consideration for such at that time. In addition, the readmission committee may recommend a student applying for readmission for academic renewal. If approved, the student will have the right to turn down academic renewal if it is not desired. All previous records at GWU will be considered during the readmission process, including academic and disciplinary actions. If a student is accepted for readmission, nothing in these records should preclude eligibility for academic renewal. Students may not apply for or be considered for academic renewal after they have been readmitted and have enrolled in their first course.


ATTENDANCE POLICY

Regular class attendance is an important student obligation. Students are responsible for all course work conducted in class meetings whether or not they are present. Because learning is a communal experience, the physical presence of students is required in class for at least 75% of class meetings. Attendance is counted from the first scheduled class meeting. Failure to meet this attendance requirement will result in loss of credit for the course and a grade of “@F” will be recorded on a student’s transcript. Furthermore, it is the prerogative of the professor to set a more stringent class attendance policy. During the first week of the semester the professor will clearly state, in writing, the attendance policy which will govern the class. Students are responsible for knowing the number of absences that they accumulate.


Absence from class does not excuse the student from responsibility for class work. Planned class absences for foreseeable personal circumstances or official University business must be negotiated with the professor prior to the absence.


ABSENCE FROM TESTS AND EXAMINATIONS

Students who miss scheduled tests and examinations without excusable reasons may not make up such assignments. Authorization to make up tests missed for excusable reasons is obtained from the course professor.


COMPUTER LITERACY POLICY

Computer literacy is a graduation requirement which may be met in one of two ways: by completing Gardner-Webb’s General Studies Curriculum (both English courses and the mathematics course); and by completing a course, or courses, with a computer component (CSCI 160; PSYC 396; EDUC 301).


COMPREHENSIVE ARTICULATION AGREEMENT POLICY

Students who began at a North Carolina community college in the 1997 Fall semester or later can meet Gardner-Webb’s general core requirements by completing the General Education Core and earning an Associate in Arts or an Associate in Science degree. However, courses in both Old and New Testament (RELI 101/304 and 102/305) must be taken as a part of the General Education Core or as electives at the community college, or the student will be required to take these courses at Gardner-Webb University. Students who graduated with an Associate of Arts or Associate of Science degree from a North Carolina community college prior to 1997 or students who have out-of-state coursework accepted by a North Carolina community college will have their coursework examined on a course-by-course basis.


[The General Education Core is a 44 semester hour core including the following areas (Grade of “C” (2.00) or better is required):


English Composition (6 semester hours)


Humanities/Fine Arts (12 semester hours)

Four courses from at least three of the following discipline areas are required: music, art, drama, dance, foreign languages, interdisciplinary humanities, literature, philosophy, and religion. At least one course must be a literature course.


Social/Behavioral Sciences (12 semester hours)

Four courses from at least three of the following discipline areas are required: anthropology, economics, geography, history, political science, psychology, and sociology. At least one course must be a history course.


Natural Sciences (8 semester hours)


Associate in Arts:

Two courses, including accompanying laboratory work, from the biological and physical science disciplines are required.

Associate in Science: A two-course sequence in general biology, general chemistry, or general physics is required.


Mathematics (6 semester hours)


Associate in Arts: At least one course in introductory mathematics is required; the other course may be selected from among other quantitative subjects, such as computer science and statistics.


Associate in Science: At least one course in mathematics at the precalculus algebra level or above is required; the other course may be a higher level mathematics course or may be selected from among other quantitative subjects, such as computer science and statistics.


Other Required Hours (20-21 semester hours)

Courses in health, physical education, college orientation, and/or study skills may be included as other required hours. Work experience may be included up to 1 semester hour for career exploration.


Associate in Arts: A minimum of 20 semester hours of college transfer general education, elective, and/or pre-major courses is required.


Associate in Science: A minimum of 14 semester hours of college transfer courses in mathematics, natural sciences, computer science, and/or other pre-major courses is required. The remaining hours may be selected from elective transfer courses.


Total Semester Hours Credit in Program: 64-65


All of the aforementioned stipulations must be completed PRIOR to entering Gardner-Webb University.


Participation in the Comprehensive Articulation Agreement does not preclude or negate minimum requirements specified by individual departments at Gardner-Webb University. Transfer students can review the departmental requirements under Additional General Education Courses Required by Major Department for specific courses required in the major.


COMMENCEMENT PARTICIPATION POLICY

Participation in commencement exercise is required. If a student is unable to participate in the Graduation Ceremony upon completion of degree requirements, the student must notify the Provost’s Office.


CONTINUOUS COURSE ENROLLMENT POLICY

CRTL 101, English 101 and 102. Students will complete the English requirement for graduation by registering for and earning appropriate grades in CRLT 101 (when required), ENGL 101 and ENGL 102, beginning with their first semester of enrollment and continuing uninterrupted until the requirements for graduation are satisfied. Permission to withdraw from ENGL 101 or ENGL 102 will be granted only under extraordinary circumstances. The permission of the Chair of the English Department and the Associate Provost for Arts and Sciences is required. See Grade Point Average Minimum Policies.


COURSE CREDIT POLICIES


ADVANCED PLACEMENT AND CREDIT POLICY


Advanced Placement Program: Students achieving a minimum score of three on an Advanced Placement exam of the College Board will receive credit for the specific course covered by the test as determined by the appropriate academic department of the University. Students achieving a score of four or five may receive additional advanced credit. AP credits are not counted toward the senior college credit hour minimum (64).


College-Level Examination Program: Gardner-Webb accepts credit earned through the College Level Examination Program based on exams taken prior to, and through the end of, the student’s first semester of enrollment. CLEP credits are not counted toward the senior college credit hour minimum (64).

Gardner-Webb University grants credit to students submitting test scores from the College-Level Examination Program on the following basis:

 

GENERAL CLEP GUIDELINES

  1. Credit will be received on the same basis as transferred credit from accredited institutions of higher learning.
  2. Credit will not be granted in an area for which the examinee has attempted or earned college credit.
  3. Credit earned will be computed in the examinee’s academic record as “CR,” which is hours credit only.
  4. Unsatisfactory scores will not become part of the examinee’s academic record.
  5. A CLEP test on any subject may be submitted only one time.

GENERAL EXAMINATION GUIDELINES

  1. The student must submit a score at or above the minimum score set by the American Council on Education listed for each examination.
  2. The number of semester hours granted will be the total normally granted for the area covered by the test with the following restrictions:
  3. A maximum of six semester hours of credit may be granted for each test.
    1. A maximum of three semester hours of credit may be granted on the basis of a sub-score, provided the area is appropriate.

    2. Credit thus granted may be applied to the student's course of study only as basic courses or free electives.


SUBJECT EXAMINATION GUIDELINES

  1. The student must submit a score at or above the minimum score set by the American Council on Education listed for each examination.
  2. The number of semester hours granted will be determined by the scope of the material measured as indicated by the American Council on Education.
  3. Credit thus granted may be applied to the student's course of study without restriction.

A detailed list of AP and CLEP equivalencies is available online and may be accessed as follows:

Address: www.gardner-webb.edu

Place cursor on: Academics, Registrar Services

Click on: Transfer Credit/Transient Credit

In the left side bar

Click on: CLEP Credit Guide or AP Credit Guidelines


International Baccalaureate Organization: The University accepts credit for Higher Level courses completed with scores of 5 or above. A detailed list of IBO equivalencies is available online and may be accessed as follows:

Address: www.gardner-webb.edu

Click on Academics, Registrar Services

Click on: Transfer/Transient Credit

In the left side bar

Click on: International Baccalaureate (IBO) Credit Guidelines


ARMED SERVICE-RELATED PROGRAMS

Veterans who have successfully completed a course or courses under the Service School training program or through USAFI may submit these courses for credit consideration. Credit may be applied or University requirement satisfied depending on the student’s specific academic program requirements.


LOCAL TESTING PROGRAM

A student who attains a satisfactory score on a special test administered by one of the University’s academic departments may be exempted from the related course, but will be required to take an advanced course in the department carrying equal or greater credit. Arrangements for advanced placement through this program require the agreement of the appropriate Associate Provost and department chair.


COURSE BY ARRANGEMENT POLICY

A course by arrangement is restricted to a degree or licensure-seeking student in a Gardner-Webb University program of student (i.e., is not a transient student) and a catalog course which is not offered by the University during a given semester or which cannot be scheduled by the student. The course may be offered to the student on a one-to-one basis, provided the option is limited to instances of extenuating circumstances.


Course by Arrangement requires junior, senior, or graduate standing and the approval of the following: the professor offering the study, the student’s major department/school, and the appropriate Associate Provost. A Course by Arrangement must be scheduled before the end of the drop/add period of each semester. It will not be used to repeat a course. No more than two Courses by Arrangement may be applied toward graduation requirements. No more than one Course by Arrangement can be taken in any one semester.


CREDIT BY EXAM POLICY

A Credit by Exam is an in-depth and comprehensive assessment of the student’s ability to answer questions on course content. An acceptable grade on the examination will permit the student to receive credit for the course.


To request the opportunity to receive credit by exam, the student must present, in writing, justification for such an examination to the dean of the school or chair of the department in which the course is offered.


The dean of the school or chair of the department will appoint a committee to review the request. If the request is approved, the dean or chair will appoint the examining professor or committee and inform the business office that, prior to taking the exam, the student should be charged an examination fee of $100.00 per credit hour.


If the examination results are acceptable, the examining professor or committee will report the results, via the Certification of Successful Challenge Examination form, to the dean of the school or chair of the department. That dean or chair will send a copy of the form to the Registrar, who will credit the student with the appropriate number of hours for the course. No grade will be assigned or averaged into the quality point average.


INDEPENDENT STUDY POLICY

The term “independent study” is reserved for those courses specifically designed as guided reading and/or for student-initiated research that includes a written project/paper.


Independent study requires junior, senior, or graduate standing and the approval of the following: the professor offering the study, the student’s major department/school, and the appropriate Associate Provost. The student’s proposal must be submitted and approved by the end of the semester preceding the study. An independent study will not be used to repeat a course and is restricted to a degree or licensure-seeking student in a Gardner-Webb University program of study. No more than six hours credit in independent study may be applied toward graduation requirements. No more than three hours of independent study can be taken in any one semester.


DIMENSIONS ENROLLMENT POLICY

Each student is required to enroll for a Dimensions course each semester of full-time enrollment at Gardner-Webb or until a minimum of three semester hours of credit (six semesters) has been earned. Students who meet requirements earn 1/2 semester hour of credit each term. Part-time students must earn 1/2 semester hour of credit for every 15 hours of credit earned at Gardner-Webb or until a minimum of three semester hours of credit (six semesters) has been earned. (The required Dimensions courses are numbered 111-116; elective Dimensions courses are numbered 117-118.) Students receiving an F in Dimensions must repeat the course the following semester. Failure to receive a passing grade during the semester that the course is repeated will result in the student being placed on Dimensions probation and the student will remain on probation until the Dimensions requirement has been fulfilled. Students who fail Dimensions three semesters will be suspended from the University. In order to be reinstated, the student must register for and satisfactorily complete a Dimensions experience during any academic term.


FERPA POLICY (STUDENT ACCESS TO EDUCATIONAL RECORDS

Gardner-Webb University complies with the Family Educational Rights and Privacy Act (FERPA) of 1974. This Act is designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with The Family Educational Rights and Privacy Act Office concerning alleged failures by the institution to comply with the Act.


Institutional policy explains in detail the procedures to be used by the institution for compliance with the provisions of the Act. Copies of the policy can be found in the Office of the Registrar. That office also maintains a Directory of Records which lists all student educational records maintained by this institution. Information known as Directory Information will be published unless the student specifically requests the Registrar’s Office withhold this information. Directory Information is defined as the following: student name, local and permanent addresses, telephone numbers, date of birth, major(s), dates of attendance, previous educational institutions attended, and degree and awards received. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Office of the Registrar. FERPA Consent Form to Release Student Information is available on the Registrar’s website.


Students may grant permission to University personnel to release to specified individuals information pertaining to Academic Records, Financial Aid, and Billing by completing the FERPA Release Form located on their Personal Information menu on WebbConnect. Using this form, students are able to specify up to three individuals to whom information may be released.


FOREIGN LANGUAGE POLICY

The following guidelines apply to the foreign language requirement:


  1. Students must complete a foreign language through the first semester of the intermediate level (201). Students may select either from those offered by Gardner-Webb or any approved foreign language courses transferred from an accredited institution of higher learning. American Sign Language will be deemed a foreign language for purposes of this requirement.
  2. International students whose native language is a language other than English will not be required to complete additional courses in a foreign language other than English.
  3. Students may receive elective credit in a foreign language. Students receiving such credits will complete their foreign language requirements at or above the intermediate level. Students who place into a course above the elementary level of a particular language (201 or higher) will receive six semester hours of elective credit if they choose to complete six hours in that language. This elective credit does not apply for the minor or major.
  4. Deaf students who score intermediate level or higher on the SCPIASL will not be required to take additional foreign language courses.

GRADE POINT AVERAGE (MINIMUM) POLICIES

The following are minimum G.P.A. requirements:


  1. CRLT 101 and Math 100. Students required to take CRLT 101 or Math 100 courses must achieve a minimum final grade of “C” (2.00) in order to be released from required enrollment in the course(s). This means that students may not drop these courses once they have been enrolled in them. Students receiving a “C-“, “D+”’ “D”’ “D-“’ or an “F” must repeat the course(s) in each successive semester of enrollment at GWU, until they earn at least a grade of “C” (2.00). Students who fail to achieve at least a grade of “C” (2.00) in one of these courses after a maximum of four attempts will be dismissed from the University.
  2. A minimum grade point average of 2.00 on a 4.00 scale based on the University grading system on all work attempted at Gardner-Webb is required for graduation.
  3. The student must have a minimum grade of “C’’ (2.00) on each course counted toward the major. A transfer student must complete at least one half of the major at Gardner-Webb.
  4. The student must also have an overall “C” (2.00) average on all work counted toward any minor. A grade of D-(0.67) is a passing grade for courses in the minor. 5. A grade of D-(0.67) is a passing grade for General Studies courses.

HONOR CODE POLICY

Gardner-Webb University students are pledged to uphold honesty, integrity, and truthfulness in all realms of University life. The Student Government Association requires all students to sign the Honor Code Form as they begin their stay at Gardner-Webb. This signed form is kept in the Office of the Vice President and Dean of Student Development.


POLICY OF ACADEMIC HONESTY

PREAMBLE

As a community of scholars founded upon the ideals of Christianity, Gardner-Webb University expects its students to develop and display a strong sense of academic integrity. As in any community, this institution must be governed by regulations; and like the laws of any community, these rules function best when they are fully understood, accepted and cherished by each and every individual member of the community. Therefore, all students and faculty members are expected to be familiar with and to base their actions upon the following statements regarding academic honesty.


STUDENT RESPONSIBILITIES

Students should recognize that the regulations governing academic integrity exist for the protection of the honest and that dishonesty in an academic setting must not be tolerated, much less condoned.


  1. Students are responsible for their own work. Any assignment turned in by a student is assumed to be the work of the student whose name appears on the assignment.
  2. Students are ultimately responsible for understanding a faculty member’s instructions for any assignment. If instructions are not clear, students must seek clarification from the instructor.
  3. Students must understand the definitions of plagiarism and academic dishonesty.
  4. Students should familiarize themselves with the proper use of citations and quotations in order to avoid accidentally passing someone else’s work off as their own.
  5. Students are expected to report incidence of academic dishonesty to their professor.
  6. Any student who threatens or coerces another student or faculty member for reporting an Honor Code violation will face disciplinary action, with expulsion being the recommended punishment.

REPEATING COURSES IN WHICH ACADEMIC DISHONESTY OCCURRED


Students are allowed to retake courses that they fail due to academic dishonesty; however, the course hours attempted will continue to be calculated in figuring the student’s grade point average.


* For more information on the Academic Honesty Policy and Procedures, see the current Student Handbook.


INFORMATION LITERACY POLICY

Information Literacy is a graduation requirement which must be met by completion of one Information Literacy Designated Course contained in the student’s declared major. Such courses are identified by an “IL” within the course description.


INSTITUTIONAL CREDIT POLICY

The last academic year (32 semester hours or more) must be taken at Gardner-Webb.


PRIOR COMPETENCIES POLICY

Students must demonstrate competence in English, Reading and Mathematics prior to beginning General Studies courses in those areas.


REPEAT COURSE POLICY

Only courses with a grade of “C-”, “D+”, “D”, “D-”, “F”, “@F” or “WF” may be repeated. A student may repeat up to six courses in which a “C-”, “D+”, “D”, “F”, “D-”, “@F”, or “WF” were earned to improve grades for GPA purposes. Beginning with the seventh, all repeat attempts will be counted in the GPA. Multiple repeats of the same course will count toward the six allowed. In the repeat of the first six courses, only the higher grade will be counted in computing the Gardner-Webb overall grade point average, although the lower grade remains on the official transcript. Transfer credit may not be used to repeat a “C-”, “D+”, “D”, “D-”, “F”, “@F” or “WF” earned in a Gardner-Webb course. University policy on repeating courses is not applicable in a situation where an “Fx” was assigned because of academic dishonesty. An “Fx” that is assigned as a penalty for academic dishonesty will remain a part of the academic transcript. It cannot be removed by a course repeat and will be factored into the grade point average. An “E” designation on the transcript refers to a course excluded in the grade point calculation due as the result of a repeat. An “I” designation on the transcript refers to an inclusion in the grade point calculation as the result of a repeat.


WITHDRAWAL POLICIES


WITHDRAWAL, SUSPENSION, AND EXPULSION POLICIES

Voluntary termination of enrollment during the course of a semester or summer term is defined as withdrawal. Dismissal from school for a specified period of time is defined as suspension, and expulsion is dismissal for an unspecified period of time. The University reserves the right to suspend or expel any student or students when it believes that such action is in the best interest of the institution and/or the student(s). This action will take place only after careful consideration and consultation with the student or students in question and all other parties with information pertinent to the matter at hand.

 

Any student leaving school before the end of a term is required to secure a withdrawal form from the Registrar’s Office, complete it in full, and return it to the Registrar’s Office. Honorable withdrawal is granted only if these procedures are followed. Failure to complete this procedure will result in grades of “@F” on all coursework.

 

MEDICAL WITHDRAWAL POLICIES

Any registered student who experiences medical trauma or a chronic illness that may prevent completing the semester may apply for a medical withdrawal from the University. A medical withdrawal request must be filed with the Registrar’s Office prior to the start of final exams and must include documentation submitted from a physician or psychologist trained in the diagnosis of the medical condition.

 

A qualifying medical condition, as determined by the physician or psychologist, must prevent the student from participating in all classes remaining during the current semester. A medical withdrawal is a complete withdrawal from the University. The supporting documentation from a physician or psychologist accompanying the medical withdrawal request must be submitted on official letterhead from the physician or psychologist and must be addressed to the Gardner-Webb University Registrar. The medical documentation must also include the physician or psychologist’s name, title, professional credentials, license and certification number, and should address the following:

 

Specific diagnoses and findings;

 

  1. Date the examination, assessment, or evaluation was performed;
  2. In the event that the medical withdrawal is the result of an injury or accident, the date the injury or accident occurred;
  3. In the event the medical withdrawal is due to chronic illness, the date the illness made it necessary to stop attending classes.

A student will be notified of the approval decision following a review of the medical documentation. If the request is approved, the student will receive a final grade of “W” for each class (except in instances of Academic Dishonesty).

 

Upon medical withdrawal from the University, a student must apply for readmission to the University to continue studies. The student must provide documentation from the same physician or psychologist, when possible, stating the student is able to continue academic studies at the University. This documentation should follow the same format as above.

 

TRANSFER CREDIT POLICIES

 

TRANSFER CREDIT FROM TWO-YEAR COLLEGES POLICY

Students transferring from accredited two-year colleges may transfer up to 64 semester hours. An additional 64 semester hours must be taken on the senior college level, with the final 32 semester hours for graduation taken at Gardner-Webb.

 

Community college graduates with an Associate of Arts or Associate of Sciences degree from a North Carolina Community College should see the Comprehensive Articulation Agreement in the General Studies Requirements section of this catalog.

 

TRANSFER CREDIT FROM FOUR-YEAR COLLEGES POLICIES

Students transferring from accredited four-year colleges may transfer up to 96 semester hours. For a bachelor’s degree, the final 32 semester hours for graduation must be taken at Gardner-Webb. Candidates for the associate degree must take their final 24 hours at Gardner-Webb.

 

All transfer work completed at an accredited college and/or university will be considered for transfer at full value, assuming the courses are passed with a grade of “C” (2.0) or better, provided they are comparable to Gardner-Webb University curriculum. This work will be evaluated by the Registrar’s Office staff member charged with this responsibility.

 

Courses accepted as transfer credit are recorded with grades, grade points, and quality points. However, the grade point average for graduation is computed on academic credit earned at Gardner-Webb University.

 

TRANSFER CREDIT APPEAL POLICY

 

TRANSFER CREDIT APPEAL FOR NON-REGIONALLY ACCREDITED INSTITUTIONS

If a transfer student attended a school that is not regionally accredited, the student will need to follow the guidelines below in order for Gardner-Webb to consider the courses individually for transfer.

 

All courses reviewed for transfer must be related to general studies or the major subject area chosen by the student. There are currently two ways in which we can review these specific courses:

 

  1. If any course(s) has a recommendation from an agency listed below, that recommendation will be used to aid in the evaluation. In the event the recommendation is vague or unsatisfactory, the Gardner-Webb faculty department chair for the subject area of the course being evaluated will be contacted for aid in determining the full appropriate credit to be granted. The agencies from which we accept recommendations are: American Council on Education, American Association of Collegiate Registrars and Admissions Officers, and NAFSA: Association of International Educators.
  2. For course work that does not have recommendations from the guides listed above, the student must complete the following procedural steps for each course he or she wishes to have transferred:
  1. Produce a syllabus for the course requested for transfer.
  2. Request the academic institution previously attended to submit a record of credentials for the teaching faculty member(s) of each course requested for transfer [a catalog showing degrees earned, faculty vita, or a letter from the academic dean indicating graduate level work and area of graduate work for the faculty member(s)].

These credentials will be reviewed by the Associate Provost's Office for authenticity and credibility. Once approved, the Associate Provost's Office will contact the Registrar’s Office to permit review of the course syllabi for possible transfer of courses.


TRANSIENT CREDIT POLICIES

A transient student is a current GWU student who wishes to take course work at other institutions. Students who wish to insure that courses taken at other accredited institutions during a regular term or summer session are applicable for Gardner-Webb credit must complete a “Request to Recognize Transient Credit” form. This form must be submitted to the Registrar’s Office no later than the last class day of the semester prior to the requested semester of study.


Transient credit requests will be considered only for students who are in good academic standing at the University, and thus may not be used to improve academic standing at Gardner-Webb.


The following restrictions apply to the approval of transient credit.


TRANSIENT CREDIT

  1. will be awarded only for courses that are applicable toward graduation at the host institution,
  2. will be awarded only for courses in which a grade of “C” (2.0) or better is earned,
  3. will not be awarded for courses for which a student has previously earned credit at Gardner-Webb,
  4. may not be used to repeat a “C-”, “D+”, “D”, “D-”,"F", "@F", or "WF" earned in a Gardner-Webb course.
  5. Payment of processing fee.

Transient credit requests will not automatically be approved for students in their final year of study at Gardner-Webb (the final 24 hours for a student enrolled in the AS Degree in Nursing Program and the final 32 hours for a student seeking either the BS or BA degree). Students requesting transient credit during this time frame must have the approval of the appropriate Associate Provost. In addition to the “Request to Recognize Transient Credit” form, the “Request to Waive 24/32 Hour Rule” form must be submitted to the Registrar’s Office at least two weeks before the last class day of the semester prior to the requested semester of study.


In order to insure that transient credit is properly documented, the student must request that an official transcript from the host institution be forwarded to the Gardner-Webb Registrar. For a student taking transient credit during the final semester of study, all such transcripts must be on file in the Registrar’s Office prior to that semester’s commencement ceremonies. Transient transcripts not received by this deadline will cause the student’s graduation date to be delayed.


TRANSFER STUDENTS MINIMUM HOURS POLICY

Students who transfer into the University must adhere to the following guidelines:


  1. If selecting a minor, a transfer student must complete at least nine hours of the minor at Gardner-Webb.
  2. Any student transferring from a two-year college must complete a minimum of 64 semester hours of subsequent study in senior colleges or universities.

STUDENT RESPONSIBILITY POLICY

The student bears the final responsibility for the selection of a program of study and adherence to all published regulations and requirements of the University, including academic policies and requirements for graduation. The student is responsible for making official application for graduation to the Registrar by the deadlines published on the Registrar Services’ website.