Events, Meetings and Large Gatherings

With a combination of live in-person events, virtual meetings and attendance modifications, Gardner-Webb will work to maintain our events and activities.

AS OF AUGUST 13, 2020

Will Family Weekend and Homecoming go on as scheduled? 

Family Weekend has been rescheduled to coincide with the Hoopscoming Basketball activities in the spring semester; a date will be announced later.

Homecoming weekend is scheduled for the weekend of Oct. 23-25. If those dates need to be changed, the University and alumni communities will be notified as soon as possible.

Will fall athletic events go on as scheduled? 

With the health and well-being of its student-athletes as its top priorities, the Big South Conference announced on August 12th, that it has delayed fall sports seasons with the intent of playing in the spring. This includes the sports of men’s and women’s cross country, football, men’s and women’s soccer, and volleyball. Additionally, fall competitions in the sports of men’s and women’s golf and men’s and women’s tennis, and out-of-season competitions in spring sports have been suspended as well.  Football members will, however, be allowed to participate in up to four non-conference games in the fall due to contractual obligations.

“This is clearly not the fall we had hoped for or anticipated” said Gardner-Webb President Dr. William Downs. “I hurt for our student-athletes. I hurt for our coaches and for our loyal fans.  We are at least relieved to finally have some clarity regarding the upcoming semester as well as a potential pathway for salvaging seasons in the spring. We will continue to prioritize the health and welfare of our student-athletes, to protect their eligibility, and to support them when they are ready and able to compete at the high level to which we have become accustomed.”  

Our student-athletes will continue with permissible athletics activities, as defined by NCAA regulations and with the exception of fall sport competition, at their own discretion and in accordance with all applicable local and state regulations and procedures.

AS OF JULY 24, 2020

Should meetings with departments, programs and other areas be conducted via Zoom (or another virtual platform) when possible? 

Yes, any meeting or activity that can be effectively conducted in a virtual manner should be done so. This will help in avoiding close interactions that may be unnecessary for a personal face-to-face gathering.

How will Orientation and Move-In be different? 

Orientation is currently scheduled for Monday, August 17. Students will be provided advanced options to schedule move-in times to avoid mass gatherings and wait times. There will be other adjustments to the orientation schedule announced later to help reduce a mass gathering of students and families.

If there are other questions or concerns relating to orientation, contact the Orientation Officecreate new email by phone at 704-406-4268 or email at [email protected]create new email.

Will student activities still host events this fall? 

Student activities will host modified events to comply with pandemic-related protocols. 

Do clubs and organizations still move forward with scheduled events and/or outreach activities? 

Student Development is providing guidance to help clubs and organizations stay on mission and understand how to operate under the current pandemic-related guidelines. 

Is the Spectrum Theatre (in Tucker Student Center) still available for use? 

It is possible that this facility may be used for classroom space. Other than those scheduled times, yes, students can use this facility, but will need to adhere to capacity (crowd-gathering) guidelines related to the COVID-19 pandemic. 

Will Gardner-Webb still offer Dimensions’ programs face to face, or will those be offered virtually? 

The Gardner-Webb Dimensions’ programs will all be offered virtually during the fall semester. For more questions related to Dimensions, contact Teresa Davis by phone at (704) 406-4277 or email to [email protected]create new email

Will Family Weekend, Homecoming or other Alumni-related events take place? If so, will they be different? How? 

A decision on Family Weekend will be made in early August. Homecoming weekend is tentatively scheduled for the weekend of Oct. 23-25. The University will offer advanced notice should a change be needed. 

Will Performing Arts programs be offered? If so, will physical distancing (and face-covering) protocols change the look and feel of the events? 

The Theatre and Music Departments are working on plans currently. Announcements will be forthcoming. Any events will abide by pandemic-related protocols, including occupancy, face coverings and physical distancing. 

Will fall athletic events go on as scheduled? 

At this point, we are preparing to have fall seasons in all our sports. We have been in regular communication with the Big South Conference and all the member institutions as well as the NCAA. Gardner-Webb will participate in athletic events with fans present in coordination with health-related protocols and state, regional and local directives. 

Although we have discussed attendance maximums and proper physical distancing, no final decision has been made. We will take our lead from the State of North Carolina and local health officials and follow recommendations concerning attendance and physical distancing.