Community Coronavirus Update

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Update as of 6.5.2020

As Gardner-Webb continues to work through these unprecedented times, here are the most recent updates from the University.

The highly unusual circumstances created by the COVID-19 pandemic resulted in various challenging situations for all Gardner-Webb students. In response to these challenges, the university will grant undergraduate and graduate students the choice to convert the traditional letter grade they receive for individual Spring 2020 courses to a grade of “Pass or No Credit.” Students may convert as many grades as they choose. The “Pass or No Credit” option will not impact a student’s GPA.

Further, Gardner-Webb University transcripts will append a note contextualizing Spring 2020 grades by indicating that “the COVID-19 global pandemic caused major disruption to the normal academic experience.”

Spring 2020 Option for Alternative Grading

Grade Submissions

Faculty will submit grades as usual consistent with the grading system communicated in course syllabi.

Grade Options and Deadline

Students may choose to retain the traditional letter grade assigned in any or all of their Spring 2020 courses. If this option is chosen, these traditional letter grades are treated according to standard grade policies on credit hours, quality points and GPA calculations.

Students will have between May 9 and June 12, 2020 at 11:59PM to communicate decisions to change any grades to Pass/No Credit to the Registrar’s office. Specific instructions on this process will be posted to the university’s COVID-19 resources for students by May 1, 2020.

Advising

Undergraduate

Before making this decision, students are strongly encouraged to consult with their faculty academic advisor, success coach, and financial aid advisor. In addition, student-athletes should consult with Carrie Drake Baker ( [email protected]create new email) and international students should consult with Jenny Humphries ( [email protected]create new email) about possible implications.

Graduate

Before making this decision, students are strongly encouraged to consult with their advisor or program coordinator.

Academic Considerations

In any course, students may convert their grade to a No Credit (NC). A grade of NC will carry no earned credit hours, will not meet any academic requirement, and will not be calculated into a student’s GPA.

Any grade converted to a Pass or No Credit will carry no quality points and will neither raise nor lower a student’s GPA. Once a student has chosen to utilize this Pass/No Credit option, they may not convert back to the original traditional letter grade.

All courses selected for conversion to Pass or No Credit will appear on the student transcript.

The final date for completion of coursework and conversion of the Incomplete designation to a grade has been extended from 90 to 135 days (or from 28 to 42 days for eight-week courses).

Undergraduate

Any courses selected as Pass/No Credit will count toward major completion and graduation requirements with the following stipulations:

  • In courses counted towards any major or minor requirement (including General Education courses counted towards a major or minor, or prerequisite courses requiring a minimum grade of C or better), grades of C or better may be converted to a Pass (P) and meet program requirements including earned credit hours.
  • In Nursing courses, students may only convert grades of B or better and meet program requirements including earned credit hours.
  • In courses counted as meeting a General Education requirement or as an elective, grades of D- or better may be converted to a P and meet General Education requirements and will carry earned credit hours.

Any course that a student is repeating during Spring 2020 is eligible for conversion to Pass/NC per the stipulations above. Regardless of the grade chosen, the Spring 2020 course counts as an attempt for the purpose of calculating the number of course repeats.

Students may choose to convert standard letter grades (i.e. A, B, C, D, or F including any plus or minus grades) or WF grades. Audits, incompletes (I or IN), transient or transfer credit, Acadeum (College Consortium), PZ/FZ, FX, W, WP, @F or @W grades are not eligible for conversion under this Pass/No Credit option.

Graduate

A minimum grade of C or better may be converted to a Pass (P) and will fulfill degree requirements and prerequisites for future courses in the specific graduate program at GWU.

Some graduate programs may not be able to provide this Pass-No Credit accommodation for all courses due to accreditation and/or licensure requirements. Ineligible courses will be determined by the program’s academic dean/chair, who will communicate these to the Dean of the Gayle Bolt Price School of Graduate Studies. Ineligible courses will be posted to the COVID-19 section of the Graduate tab in Blackboard by May 1, 2020.

The Pass-No Credit grading option may not be selected by students who are repeating a course for a higher grade. Graduate School policy related to retaken courses will be applied.

Students may choose to convert standard letter grades (i.e. A, B, C, or F including any plus or minus grades) or WF grades. Audits, incompletes (I or IN), transient or transfer credit, Acadeum (College Consortium), PZ/FZ, FX, W, WP, @F or @W grades are not eligible for conversion under this Pass/No Credit option.

Academic Standing

No students will be placed on University Academic Probation this semester, nor will any student move from Academic Probation to Academic Suspension. However, students are still subject to the rules related to probation or program dismissal for the program in which they are enrolled.

The existence of this special Pass/No Credit option does not negate any student’s right to appeal a grade under existing academic appeal polices.

Undergraduate

Dean’s List and Honor Roll will be suspended for the spring semester. Graduation Honors will be officially conferred after the June 12 deadline has passed.

Graduate

Dean’s List and Honor Roll will be suspended for the spring semester. Graduation Honors will be officially conferred after the June 12 deadline has passed.

Financial Aid

For students not on financial aid probation, the University does not anticipate that conversion of any grades to Pass/No Credit will have an adverse effect on a student’s federal student aid (e.g., Pell Grant). According to current federal financial aid guidance, a Satisfactory Academic Progress review must still be conducted at the end of each term to determine a student’s eligibility for the next period of enrollment. If applicable, the Financial Planning office will notify students of any additional appeal opportunities or guidelines at the conclusion of the grading process and/or term. Students on financial aid probation are encouraged to consult with their financial aid counselor.