Student organizations have a huge influence on campus culture and the college experience. At Gardner-Webb University, we strive to have the best student organizations possible. If you have an idea for a club or organization, we want to know about it.

The directions that follow outline the process for starting a new student organization including applying for official status, charter application, and directions for creating a constitution. Please contact the Center for Personal & Professional Development with any questions regarding starting a new student organization.

Follow these steps in the order:

  1. Email [email protected] to make an appointment to discuss your idea with the Director of the Center for Personal & Professional Development (CPPD).
  2. Discuss the idea with your proposed faculty/staff advisor for the organization, and confirm their support before proceeding.
  3. Build awareness and assess campus interest for your idea by determining whether traditional undergraduates would be interested in being a part of this organization. You can do this by setting up a table outside the cafeteria or in Tucker Student Center, holding an interest meeting, or just sharing your idea with other students. The point is to build a “tribe” around your idea to help make a case for its validity on our campus. Is this something students want? How would our campus benefit from its existence? Who specifically will be involved?
  4. Complete the charter application that follows this list.
  5. Create an initial draft of your organization’s constitution. The organization must keep a current constitution/by-laws on file with the CPPD to maintain active status and eligibility to request funds.
  6. Email a letter of intent/purpose, charter application, proposed constitution, and list of at least ten specific students who will be involved to the Director of the CPPD at [email protected]. Please cc your proposed faculty advisor in the email.
  7. Following initial review, the CPPD staff may contact the leadership of the proposed student organization to provide suggestions designed to facilitate compliance with the criteria set forth in this Handbook for approval.
  8. When the proposed student organization indicates it is ready to seek approval by the SGA Student Senate, a member of the CPPD staff will notify the appropriate member of the SGA so that the matter may be taken up at the next regularly scheduled meeting of the Student Senate.

Club Charter Application

Please provide the following information:

  1. What is the proposed name of the organization?
  2. Describe the purpose/mission of the proposed organization. Why should this organization exist, and whom does it serve? What makes it unique and beneficial?
  3. Are there any similar organizations already in existence on or off campus?
  4. Will there be any prerequisites to joining this organization such as dues, declared major, GPA requirements etc.? If yes, please list them.
  5. What faculty/staff member has agreed to be your organization advisor?
  6. Will this organization be a campus chapter for a regional or national organization? If yes, list name of organization.
  7. Please provide a copy of your proposed constitution. (See the following for help with this.)