Managing Your Club Sport

Requirements for Effective Management

Leadership:

Each organization must appoint a leadership team to oversee the business and mission of the organization. This team can include traditional leadership roles such as President, Vice President, Secretary & Treasurer, but it may also include roles such as but not limited to Social Media/Marketing Coordinator, Outreach Coordinator, Event Planner etc. Elect officers to lead your organization based on your constitution. Review the officer responsibilities listed in the section titled, “Organizational Constitution” for some suggested duties of each officer.

Monthly Executive Board Meetings are required. Organizational leadership should determine regular monthly meeting times to discuss any organizational business such as planning and executing yearly goals, upcoming events, service projects, fundraisers, trips, competitions, etc. that align with your organization’s mission and purpose. Meeting notes are to be recorded in Involve.

Safety Officers

All club sports teams must have at least two members who are certified in Adult CPR/AED and Standard First Aid. These members are known as “Safety Officers”

• At least one Safety Officer must be present for any travel, home event, practice, or other physical activity.
• Club funds may be used to pay for 2 club members’ certifications per year.
• Safety Officers can overlap with other leadership positions.

Emergency Binder

Each club sport is required to compile and maintain an Emergency Binder. This binder is required to be present at all club sports practices, travel, and competitions. In the binder needs to the be following:

• Club Roster
  • Must match what is listed in Involve under “Roster”.
  • Keep a physical copy in the binder at all times.
• Emergency Contact Forms
  • Each member must complete and turn in their own Emergency Contact Form prior to participating in any club sports-related activities.
    • Emergency Contact form can be found in the “View Forms” link at the end of this Handbook, in the “Documents Tab” of the Inter-Club Council Involve Profile, or in the Office of Student Engagement.
  • Once each member completes their form, scan all club members’ forms into a single PDF and upload the document to your organization’s Involve profile under “Documents”.
  • Keep physical copies in the binder at all times.
• Copy of Insurance Cards
  • Each member must have proof of health insurance to participate in any club sports-related activities.
  • Once each member has submitted copies of their insurance information, scan all club members’ copies into a single PDF and upload the document to your organization’s Involve profile under “Documents”.
  • Keep physical copies in the binder at all times.
• Safety Officers Info and Copy of Certifications
  • At least two members must be certified in Adult CPR/AED and Standard First Aid prior to the start of any club sports-related activities.
  • These two members must be indicated on the roster.Scan all Safety Officer certifications into a single PDF and upload the document to your organization’s Involve profile under “Documents”.
  • Keep physical copies in the binder at all times.
• Injury Protocol
  • Located in the “View Forms” link at the end of this Handbook, in the “Documents Tab” of the Inter-Club Council Involve Profile, or in the Office of Student Engagement.
• Injury Report Form
  • Located in the “View Forms” link at the end of this Handbook, in the “Documents Tab” of the Inter-Club Council Involve Profile, or in the Office of Student Engagement.
• Auto Accident Protocol
  • Located in the “View Forms” link at the end of this Handbook, in the “Documents Tab” of the Inter-Club Council Involve Profile, or in the Office of Student Engagement.
• Incident Report Form
  • Located in the “View Forms” link at the end of this Handbook, in the “Documents Tab” of the Inter-Club Council Involve Profile, or in the Office of Student Engagement.