All student organizations are required to submit a proposed constitution as part of their application to become an officially recognized active campus organization. Once approved, this constitution serves as the governing document for your organization.
It is required that each organization have an up-to-date copy of the constitution loaded onto their organization’s Presence profile at all times. Additionally, all members of the organization should have an up-to-date copy and be familiar with the document. This information will help to ensure that all members are aware of how the organization functions.
Note: You are welcome to use the italicized text as a guideline when writing your constitution.
We the members of (name of organization), and subscribing to mission and policies of Gardner- Webb University establish this Constitution to govern the matters within our organization.
Enter a comprehensive, yet concise statement of purpose. This statement may have several ideas or objectives. Be as precise as possible, as this statement outlines the overarching objectives of your organization.
The purpose/mission of____________________________ shall be ___________________________.
Membership shall be limited to regularly enrolled fulltime traditional undergraduate students.
Membership and all privileges, including voting and officer positions, must be extended to all students without regard to age, ethnicity, gender, disability, color, national origin, race, religion, sexual orientation, or veteran status.
Suggested Officer Responsibilities:
Each student organization should determine and outline the specific responsibilities of each office in its constitution or charter as best suits the needs of the organization. These roles may vary, and organizations may decide to create additional “need-specific” officer positions as necessary. Listed below are suggested responsibilities for basic officer positions:
Additional common officer positions:
Parliamentarian, Programming/Special Events Coordinator, Fundraising Coordinator, Recruitment Coordinator, Social Media Coordinator.
The officers of this organization shall consist of: (state the number of officers, their titles, and their general duties and responsibilities).
Qualifications for office, are: (if any: GPA, previous experience, etc.)
Term limits: (state the number of terms that an individual may be allowed to hold a particular office).
Election: (state the method and frequency of electing officers, as well as the vote required to take office).
Provisions for removal: (state how an officer is removed, how the process is initiated, voting requirements, and what steps for an appeal).
Provisions for officer vacancies:
Faculty/staff advisors are vital to the success and effectiveness of every student-led organization. Advisors serve to equip and empower students to accomplish the mission of their organization and that of Gardner-Webb University.
Advisors should avoid:
There shall be (1, 2, etc.) faculty/staff member advisors who shall be the members’ ex-officio with no voting privileges.Method of selection of advisors:Duties and responsibilities of an advisor (include expectations for involvement):