University Posting

The Gardner-Webb University Posting Policy has been designed to keep the campus buildings clean and in good condition. For the purposes of this policy, a poster is defined as any form of print publicity, with no regard to size, shape, or content that is in a public area. There are certain regulations to which students must adhere when posting posters on campus.

All posters must be approved and stamped before posting occurs on campus. The Assistant Dean of Student Engagement or his or her designee, is responsible for reviewing and either approving or rejecting all proposed posters, with the exception of all posters for department sponsored events. Before posting items on campus, students should review the complete posting policy below. Please send flyers/posters to [email protected] or stop by the Office of Student Engagement (1^st floor, Tucker Student Center) for approval. Once approved all posters must be placed on approved locations.

Poster Guidelines

Publicity must not be abusive or in any way contribute to or encourage the creation of a hostile environment within the Gardner-Webb University Community. References to or depiction of the consumption of alcoholic beverages are prohibited. Publicity may not promote the violation of University policy or local, state, or federal law.
The sponsors’ name(s) must be prominently displayed on the advertisement.
If the poster is advertising an event, the name, location, and time of the event must be prominently displayed on the advertisement.
If the poster is advertising a research survey/experiment, the student will need to get approval from the IRB Committee. Additionally, they will need to submit IRB approval, survey, and proposed flyer to the Dean of Students for approval.
The flyer will need to have the GWU class as well as “IRB Approved”
No posting will be permitted on walls, windows, doors, trash receptacles, and elevators. Exceptions to this may be made for University departments and may be made by the Office of Student Engagement. Postings will be taken down if they are noticed on any of the above surfaces.
Students, faculty and staff are able to use the windows of the Student Center to publicize an event or program. Paint can be borrowed from the Office of Student Engagement and Leadership Development and all content must be approved by the Associate Director of Student Engagement.

Banners

Officially recognized Tier 1 and Tier 2 Organizations can hang professionally printed banners in Tucker Student Center all year long.
Clubs can print their club banner through the library’s AV department on canvas material.
The requirements for banners are:
Include a contact email or Instagram handle.
Must be professionally printed with a font/image large enough to be viewed from a distance.
All banner designs need to be approved by the club advisor before being sent to Hope Saunders, [email protected], and Brian Arnold, [email protected] for final approval before printing.
Once printed, banners need to be brought to the Student Engagement Suite to be hung.
These banners will be hung on the 2^nd and 3^rd floor balcony windows, which vary in size, so please contact Hope Saunders to see what size windows are available before designing and printing.
Once printed, banners should be brought to the Student Engagement Suite in the Tucker Student Center to be hung.

Sidewalk Chalk Policy

Students, faculty and staff may us washable chalk to create promotional messages on approved exterior surfaces of the Gardner-Webb University campus. Chalk messages must be on horizontal sidewalk surfaces. Any group or individual that writes a chalk message that requires pressure washing to remove will be charged appropriately for its removal. Chalk messages must adhere to the Posting Policy guidelines in terms of content allowed.

Approved Posting Locations

Library:
First floor- Outside the study room

Suttle Wellness Center:
Small bulletin board in lobby. (see Suttle Wellness Center Staff)

LYCC:
Main floor- On the wall as you start to go downstairs

Tucker Student Center:
1^st Floor- Bulletin board across from the mailboxes.
1^st Floor- Bulletin board across from the elevator.
1^st Floor- Clubs and Orgs display at the entrance of the Student Engagement Suite. *
2^nd Floor – Retractable flyer stand in entrance lobby. *
2^nd Floor- Bulletin board across from the elevator.
2^nd Floor -Bulletin board at entrance to bathroom wall.
3^rd Floor- Bulletin board across from the elevator.
3^rd Floor -Bulletin board outside the bathrooms behind computer desk.

** The Assistant Director of Student Engagement will oversee these displays. Only the Assistant Director can post flyers on these displays. Any flyer posted by anyone other than the Assistant Director of Student Engagement will be taken down.

Withrow:
First floor- Wall across the water fountain

Craig: Main floor- Main door entrance on the right side of the wall.

O. Max Gardner Hall:
Main floor- Straight in the main entrance on the student materials board.

Hamrick:
Bottom floor all along the walls (6 in total).

Elliott:
1^st floor- first door entrance across from the bathroom
2^nd floor- outside the one classroom.
3^rd floor- Wall outside the computer lab.

Lindsay:
1^st floor- Main entrance and down the stairs beside the faculty bathroom labeled announcements board
2^nd floor- Up the main entrance stairs through the door of Lindsay hall and on the right side of the wall.

DCC:
Outside of the Caf doors on the right side of the wall.

Residence Halls:
Please contact the Director of Housing and Residence Education for Approval

Approved Sidewalk Chalk Locations

Tucker Student Center:
Front Entrance – Outside of Covered Entryway
Back Terrace – Patio area outside of covered area

Dover Campus Center:
Concrete area around facility. No chalk on brick pavers or under covered entryways.

Suttle Wellness Center:
Sidewalk area outside of covered awning

Residence Halls:
Please contact the Director of Housing and Residence Education for Approval

Disciplinary Action Protocols

If any student, club, or department does not follow the policies stated above, their advertisements will be taken down. The advertisement sponsor will be contacted and reminded of the posting policy. If a 2^nd offense occurs the sponsor will lose posting privileges for the remainder of the current semester. After the 3^rd offense, the sponsor will lose all posting privileges for the remainder of their time as a GWU student.