Gardener-Webb University is dedicated to the legal and ethical use of software products. Unauthorized duplication of copyrighted computer software violates the law and is contrary to our organization’s standards of conduct. The law is as follows: illegal duplication of computer software may constitute criminal copyright infringement which is punishable by a fine of up to $250,000 and imprisonment for up to five years. Federal civil penalties allow the recovery of actual damages based upon the number of copies produced or statutory damages ranging up to $100,000 per product for willful copyright infringement.
In an effort to support standards concerning the ethical use of intellectual material and to eliminate exposing the university to any legal liability, the following Software Code of Ethics and Software Purchase & Installation Policy has been adopted.
By following the process below, a person can access software which is properly licensed and accounted for. Any software acquired otherwise will be regarded as unauthorized usage.
Important Notice: No department or individual on campus should purchase or sign a contract for software without prior approval in writing from the Associate Vice-President for Technology Services (Greg Humphries – [email protected]).
Access and authorized purchase of software applications that will reside on University owned
computers or in the cloud requires a written request identifying the software needed, including version,
number of users required and justification of explanation of need. Requests should be directed from
department chairs or supervisors through the following contacts in Technology Services:
Authorization shall then be granted based upon need, appropriate licensing, software availability, available funding, and approval through the Academic/Administrative Vice Presidents.
Enterprise Level Software Purchased as an add-on or addition to Gardner-Webb University’s student system Banner must use the following process:
The installation of any software on university computers is prohibited without prior written approval. This includes, but is not limited to, donated or personal software, or software purchased through unauthorized channels using university funds. To obtain approval, Technology Services must verify that such an installation on a university computer would not violate any licensing agreement, copyright, or university policy. Technology Services can only provide customer support for university licensed software.
Gardner-Webb University will not tolerate any employee making unauthorized copies of software. Any employee found copying software other than for backup purposes or who gives software to another person is subject to termination and/or other appropriate disciplinary action.
If you know of any illegal copying or installing of software, please contact:
Periodic audits will be conducted to ensure compliance with these policies.