Records and Registration

The Family Educational Rights and Privacy Act (FERPA)

Privacy of Student Records

The Family Educational Rights and Privacy Act of 1974, as amended, gives students certain rights, consistent with the privacy of others, to review records, files, and data about them held on an official basis by the University. The Act also gives students and former students a right to challenge the content of those records, files, and data which they believe are inaccurate, misleading, or otherwise in violation of their privacy and other rights.

Individuals may request review of the records maintained about them from the appropriate offices. Any challenges to the content of the records, files, and data that cannot be resolved directly should be made in writing to the Office of the Registrar.

Students who believe their rights under the Family Educational Rights and Privacy Act have been violated may file a written complaint with the Office of the Provost, Webb Hall. Students also have the right to file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, S.W., Washington, D.C. 20202-4605. Further information about this issue may be obtained by contacting the Office of the Registrar.

Directory Information and Release of Information

The items listed below are designated as Directory Information and may be released at the discretion of the institution. Under the provisions of the Family Educational Rights and Privacy Act of 1974, as amended, students have the right to withhold the disclosure of any or all of the categories of Directory Information. Written notification to withhold any or all of Directory Information must be submitted to the Office of the Registrar.

Directory information includes:

  • Student’s name
  • Student’s address
  • Student’s telephone listing
  • Student’s email address
  • Student’s date and place of birth
  • Student’s photograph
  • Student’s major field of study
  • Student’s participation in recognized activities and sports
  • Student’s weight and height for members of athletic teams
  • Student’s dates of attendance
  • Student’s degrees and honors received
  • Student’s most recent previous educational agency or institution attended

A request to withhold any or all of the above data in no way restricts internal use of the material by the University such as the release of academic information to college officials whose positions justify such release of information to them, or to college committees charged with the selection of students for various honors.

Students may grant permission to University personnel to release to specified individuals information pertaining to Academic Records, Financial Aid, and Billing by completing the FERPA Release Form located on their Personal Information menu on WebbConnect. Using this form, students are able to specify up to three individuals to whom information may be released. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Office of the Registrar.

Immunization Information

State Law requires that students show proof of the following shots before being allowed to enter the University. Follow the link for more information:

Important – the immunization requirements must be met; or according to NC law, you will be suspended from Gardner-Webb University on the 30th day of class. This will inactivate your ID card and prevent you from accessing your dorm room, purchasing food in the Cafeteria, or making any other transactions with your Gardner-Webb ID card.

For more information, email [email protected]create new email or call (704) 406-3591

Transfer Credit

Students who plan to take courses at other institutions during a regular term or summer session must have the prior permission of the Registrar. An online Request to Recognize Transient Credit form must be completed for approval. For more information on Transfers and how to access the form, click here.